Purchase specialist – Shanghai Office

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Job description

Purchase specialist brief:

Purchasing specialist responsibilities include evaluating vendors, negotiating contracts, and preparing reports (e.g. on orders and costs.) For this role, you should have good knowledge of market research, along with solid analytical skills to make sure you’re identifying the most profitable offers.

Ultimately, you’ll create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time.

Job description:
  • 1.Researching and identifying prospective suppliers.
  • 2.Liaising with internal teams and maintaining strong supplier relations.
  • 3.Evaluating products and suppliers according to key business criteria.
  • 4.Ensure competent quality execution of all regular purchasing duties and administrative works.
  • 5.Maintain complete updated purchasing records/data and pricing in the system.
  • 6.Prepare reports.
  • 7.Schedule supplier visits and conduct competitor survey.
  • 8.Preparing proposals, requesting quotes, and negotiating purchase terms and conditions.
  • 9.Preparing and issuing purchase orders and agreements.
  • 10.Monitoring supplier performance and resolving issues and concerns.
  • 11.Inspecting and evaluating the quality of purchased items and resolving shortcomings.
  • 12.Analyzing industry and demand trends and supporting senior management with the development and implementation of sourcing strategies.
  • 13.Complying with company policies, procedures, and regulatory standards.
  • 14.Attend trade shows and exhibitions to stay up-to-date with industry trends
  • 15. Other tasks assigned by leader.
Detail of daily working
  • 1.Send the request to different factories, collecting all the price, making comparison sheet,  and get the best one send to sales within 24 hours. Follow up all the request that sent.
  • 2.Before order confirmation, check with factory and sales carefully for each detail.
  • 3.All the inner documents, comparison sheet before offering, confirmation sheet before confirming, commission contract, commission list every month. Also make the PI and PO. Fill in the CRM system on time.
  • 4.Prepare well before the product meeting, let all the sales know each product situation and tendency. Promote several products every week.
Order Confirmation and follow up
  • 1.Once order is confirmed, first issue the confirmation sheet to get approved from directors.
  • 2.Issuing PI and PO for client and suppliers, make sure there is no any mistake on it.
  • 3.Follow both contracts to be signed back on time.
  • 4.Coordinate with the admin the orders to be shipped out on time, and assist QC team if any quality claims happened.
Required skills/experience:

Bachelor’s degree in Business Administration, Economics or related fields

1.Minimum 2-5 years of Procurement experience preferably in related business field.

2.Proficiency in MS Office (especially Excel, PowerPoint, and Access) and experience with any ERP.

3.Flexibility to work well in a dynamic, sometimes stressful, and demanding team environment.

4.Ability to analyze and evaluate data.

5.Good negotiation, communication (oral and written), analytical and problem-solving skills.

6.Detail-oriented and financially literate.

Using logic and reasoning to identify a problem and find the solution, only based on facts.

Strong time management skills, fast consuming business.

Working location:   Shanghai

We will offer a competitive compensation package and a good platform for you to thrive together with us!

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